2021 Committee

Position
Name
President
Ian Ryan
Vice President
Jeff Crass
Treasurer
Kate Hefferan
Business
Andreas Rauch
Library
Michael Law
Social
Karen Smith
Secretary
Karen Smith
Access
Tim Macartney-snape
IT
Adam Foster
Membership
Jean Cane
Thrutch
Tony Larbalestier
AGM 2020 Executive Committee Process
Nominations

Nomination e-mail:

  • E-mail sent to all active members whose membership is current (i.e. not expired)

  • Include position descriptions for all committee roles

  • Form for people to nominate themselves

  • If a member would like to change their nomination, please contact president.sydneyrockies@gmail.com


Collection:

  • Secretary will download member records as at the start of the process

  • Nomination period will be open for 3 weeks from 28 Oct to 18 Nov

  • All nominations will be cross checked with the original member record to ensure that only current members are nominated

  • Any person nominated who is not a current member will be excluded and informed via e-mail

  • Invite nominees to send a portrait photograph for the voting form


Voting


Club Rules on Voting:


4.8 Nomination sufficient
If only one nomination is received for a vacancy on the Committee, the candidate nominated is taken to be elected.


4.9 No nomination
If no nomination is received for a vacancy on the Committee, or if no person who is nominated for a vacancy on the Committee accepts that nomination,t that position is taken to be a casual vacancy.


4.10 Ballot
If more than one nomination is received for a vacancy on the Committee, a ballot is to be held. The ballot for the election of Committee Members is to be conducted in the usual and proper manner as directed by the Committee.

 


Preparation:
 

  • Voting form will be created with all valid nominations per committee position

  • Brief paragraph will be included in order for people to make an informed decision

  • Portrait photograph can be included

  • E-mail will be sent to all members

  • Voting will be open for 2 weeks from 20 Nov to 4 Dec

  • Only one vote per person – if more than one is received from an individual, the first vote will be counted

  • All member votes will be cross checked with the original member record to ensure that only current members have voted

  • Any person who is not a current member will have their vote excluded

  • In-person or teleconference voting will also be available at the AGM (run during the voting period)

  • Votes will be tallied after the voting period has closed


Outcome of 2021 Process – Nominations for each role were received and no ballot was required – hence the nominations were taken as elected as of 18 Nov 2020